Reliable. Compliant. Hassle-Free.

Managing payroll isn’t just about issuing paychecks—it’s about ensuring compliance, accuracy, and timely reporting across multiple federal, state, and local agencies. At The Accounting Firm, we provide comprehensive Payroll Administration designed to relieve your burden, eliminate errors, and ensure that your employees—and the IRS—are paid accurately and on time.

Whether you have one employee or an expanding team, our Payroll Administration services are customized to fit your needs and budget. Our team includes experienced CPAs, providing expert-level compliance and advisory support every step of the way. With over 25 years of experience serving small and medium-sized businesses in the Washington DC Metro Area, we understand the challenges you face and deliver payroll solutions that grow with you.

Our Payroll Administration Services Include:

Full-Service Payroll Processing with Direct Deposit

We process weekly, bi-weekly, semi-monthly or monthly payroll for both salaried and hourly employees. Our automated direct deposit ensures fast, secure, and paperless payments. Each pay cycle includes compliant pay stub generation and detailed reporting for your records.

Benefit: Save time, reduce errors, and increase employee satisfaction with professional payroll processing and seamless direct deposit. By outsourcing your payroll administration to experts, you reduce administrative overhead and free up valuable time to focus on running your business.

1099 Contractor Payments & Filing

Our Payroll Administration covers payment processing for independent contractors and accurate preparation of 1099-NEC forms at year-end. We maintain meticulous records to ensure you stay compliant with all contractor reporting requirements. Our team keeps you informed of any changes in contractor tax laws and helps you navigate complex compliance issues.

Benefit: Simplify contractor payments and stay compliant with IRS regulations, while maintaining clear and organized records. Proper payroll administration for contractors also protects your business from costly misclassification penalties and helps build trust with your independent workforce.

Quarterly Tax Filings & Payment Support

We prepare and file IRS Forms 941, state withholding reports, and unemployment returns for your business. Our team ensures timely payroll tax payments, helping you avoid costly penalties and stay on top of all federal and state reporting deadlines. With our proactive payroll administration, you’ll never miss a tax deadline or worry about unexpected notices from tax authorities.

Benefit: Enjoy peace of mind knowing your quarterly payroll tax filings and payments are handled by experts. Our detailed reporting and transparent processes keep you informed and in control of your payroll obligations year-round.

Year-End W-2, W-3, and 1099 Preparation

Our Payroll Administration service includes all year-end payroll filings—W-2s for employees, W-3 transmittals, and 1099s for contractors. We manage deadlines, formatting, and submission requirements, so you never have to worry about missing a detail. Our process also includes reviewing your records for accuracy before submission, reducing the risk of errors and costly corrections.

Benefit: Ensure all employee and contractor records are submitted accurately and on time, with zero stress on your end. Year-end payroll administration is streamlined so you can close your books confidently and start the new year with a clean slate.

Federal, State & Local Tax Calculations

Our payroll system calculates and withholds all necessary payroll taxes across federal, state, and local jurisdictions. We keep up-to-date with changing tax laws to ensure your business remains compliant at all times. Our payroll administration also includes regular audits of your tax withholdings and filings for added accuracy..

Benefit: Achieve full payroll tax compliance and reduce the risk of audits or penalties. With The Accounting Firm managing your tax calculations, you can focus on growth and leave the complex details to us.

PTO, Vacation & Sick Leave Tracking

We monitor and report employee time-off balances in accordance with your company’s policies and local labor laws. Our system provides transparent and accurate leave tracking for both your HR team and employees. We also help you implement best practices for leave management as part of our payroll administration services.

Benefit: Simplify leave management and ensure accurate PTO, vacation, and sick leave tracking. Employees have confidence in their benefits, and you have clear records for compliance and planning.

Why Choose The Accounting Firm?

• CPA-Led Oversight: Your payroll is managed with professional integrity and an eye on compliance—led by licensed accounting professionals. Our team brings decades of experience and a commitment to accuracy to every payroll cycle.
  
  
• Scalable for Growth: Our solutions adapt as your team grows, so you never outgrow your payroll process. Whether you’re adding your first employee or opening a new location, our payroll administration evolves with your business needs.
  
  
• Tailored Support: We customize reporting, payroll frequency, and delivery methods based on your internal operations. Our responsive support means you always have an expert to turn to for payroll questions or urgent needs.
  
  
• Peace of Mind: We stay on top of tax deadlines and labor law changes—so you don’t have to. Our proactive approach to payroll administration helps you avoid surprises and focus on your core business.

Simplify your payroll and strengthen your compliance without hiring an internal payroll department. Partner with The Accounting Firm for smarter, stress-free Payroll Administration—and focus on what matters most: growing your business. Our commitment to reliable, compliant, and hassle-free payroll administration ensures you always have a trusted partner by your side.